I was wondering if you could identify any quality examples of an
annual work program for a Community Development Department or a Planning
Walnut Creek, CA
An annual work program for a planning department is a must. I prefer
to have it adopted on an annual basis by the elected officials. The
process is very simple.
List all the projects you have been asked to do
or want to do.
For each project, estimate the number of hours
it would take to complete the project.
Divide the list into two pieces. What I call above-the-line
projects are those that you have staff for or believe can be accomplished.
Below-the-line projects are all the rest.
For the above-the-line projects, it can also be
useful to indicate a timeline for completion.
Add up all the time needed for the above-the-line
projects and divide by billable hours. The billable hours are the
number of hours staff is actually available to work. This will be
about 1,500 to 1,600 hours per year as illustrated in the first
link below. The resulting number will tell you how many planners
would be needed to complete these projects.
I usually do not set the staffing for clerical
or technical support this way, but in a more sophisticated analysis
you could do so.
This takes care of your “planning”
projects. For applications, it is a simple matter of estimating
how many you will have next year and multiply by the average amount
of time you believe each will require.
Below are links to two work programs. One is a
simple sample I use in my class. The other is an actual part of
a work program that was used in Palo Alto, CA. They have a two-year
budget, so it is a bit more complex. However, note that they list
the projects and estimate the number of hours.